School Closure Procedures

With snow falling in Park City this weekend,  here is an explanation of Park City School District’s school closure procedures. Parents and staff should become familiar with the guidelines and are encouraged to review them at the start of each winter.

The decision to close school, delay start time, or release students and staff early can only be called by the superintendent to reduce confusion between schools and programs; this includes cancellation of any elementary after school programs.  

When school closes early due to weather, all evening activities will be cancelled, with the exception of high school athletics and activities, which will be determined by the superintendent and athletic director. Sometimes there are exceptions to this rule; and we will notify you of these situations as they arise.

By policy, head secretaries and 12-month employees, which includes principals and assistant principals, are expected to report to work as soon as it is safe to do so.  This expectation is based upon the issue that we typically have families who do not receive notification and may show up to school.  We are NOT obligated to keep students, but need to contact parents or an emergency contact to get them home safely.

The decision to close school for the day or release early is one that is made with much thought and consideration. The administration takes into account many different factors including the safety and well being of our students and staff. We look at the weather conditions, precipitation and temperature, based on information gathered from the National Weather Service (NWS), local road conditions provided by UDOT and discussion with the city and county transportation officials.

In the event that inclement or extreme weather warrants school closing, delay start or an early release, the following will occur:

Cancellation/Early Release of School: Parents will be notified as early in the morning as possible, often by 6:00 a.m., through the use of PCSD Chat and the local news media.

Early release from school will be determined as early in the day as possible based on information gathered from The National Weather Service.

Closings and Early Releases will be posted on the following media outlets:

–PCSD Website 

–PCSD Facebook & Twitter

–PCTV

–KPCW Radio

Delayed Start

In the case of a two-hour delayed start, morning preschool would be cancelled; afternoon preschool would be held.  Staff would be expected to be on time and ready to work.  As for food service, breakfast would NOT be served, but lunch would be provided.

This is the process going forward:

For a snow day where school is canceled, 12-month employees are required to report to work as soon as it is safe to do so.

For an early release, the decision to close school or release early due to the weather is made by the superintendent in consultation with the administrative team, and UDOT. The safety and well being of our students and staff is at the forefront of the decision. All staff are required to remain at their work location until all students have been picked up or until released by the superintendent.

For a late start where the start of school is delayed by an hour or two, employees would come in at the later time — so a two hour delay, employees come in two hours later.

In the case of a two-hour delay, morning preschool would be cancelled; afternoon preschool would be held.  Staff would be expected to be on time and ready.  As for food service, breakfast would NOT be served, but lunch would be provided.In most cases employees will be working their normal duties once they arrive at their work locations, although they may be asked to help out at schools with other duties if needed.

Superintendent sends safety letter to parents

Superintendent Ember Conley emailed the following letter this morning to all parents in Park City School District outlining the safety procedures the district followed during Tuesday’s lockdown/lockout at schools on the Kearns Campus.

November 17, 2017

Dear Parents,

Thank you for your patience and understanding as we managed and evaluated our Kearns Campus lockdown/lockout earlier this week. Our staff had recently reviewed the district safety procedures with students after the University of Utah shooting; and our schools were prepared because of the safety drills and reviews we conduct throughout the year.  

We are appreciative of the Park City High student who saw the individual and immediately reported it to school authorities. Law enforcement was called and the Park City Police were able to apprehend the individual and secure all Kearns Campus schools within 40 minutes. We have asked the City Attorney to charge the individual to the full extent of the law.  Additionally, we have followed our school district policies and carried out necessary actions to prevent this occurring in the future with the individual.

In debriefing with the team, we did have an incident at McPolin Elementary where a few students were sent outside to their modular classroom during the lockout. This should not have occurred; and we have reviewed proper procedures with the principal and staff.  As a parent of an elementary aged student, I can imagine the fear and frustration that a few parents have felt.

As we always do, we debriefed Wednesday morning with our administrative team, who debriefed within their individual schools. We have also received feedback and suggestions from our PTOs, which are very helpful. We meet this next week with our district safety team and will make necessary modifications to our procedures.These modifications often times result in more practice of the protocol, addressing areas of deficiencies, and changing systems, like technology and communication. We are in the process of looking at different emergency notification systems and will alert parents when we have that in place.

As a reminder, in the event of a school or community emergency that requires school lockout (secure perimeter), lockdown(secure perimeter and inside building), shelter in place, closure, or evacuation status, information will be provided to parents as soon as possible. Our first priority is to work with law enforcement to notify our schools and employees so they can take the proper precautions with our students.

Parents, please allow emergency personnel full access to the emergency by remaining clear of the school. We are reviewing several emergency notification systems that offer state-of-the-art technology so we can notify you more immediately. Our first priority is to mitigate the situation at hand with staff and students. We will alert parents as soon as we possibly can. Until we have the alert system purchased and implemented, the fastest mode of communication is our district Facebook page and website. As always, we encourage students with cell phones to text their parents, stating that they are safe and to await notification from the school district and law enforcement.  

We reaffirm our commitment to student and staff safety and will do all we can to improve our protocol and our communication with parents.

Sincerely,

Ember Conley, Superintendent

 

 

Joint statement from Park City Police and District on today’s incident

Park City Police Department responded at 9:30 a.m. today (Nov. 14) to a suspicious incident involving a man brandishing a handgun in the field between Park City High School and McPolin Elementary School. A high school student spotted the individual and immediately alerted school authorities.

The police located the individual at the 1700 block of Kearns Boulevard. Police identified and detained the individual at 10:09 a.m. Appropriate charges are being screened through the City Attorney’s Office.

The lockout at all schools was lifted by police at 10:12 a.m. All schools are back to normal operation.

Police remind parents to follow district protocol and stay away from the schools until law enforcement deems the area safe. Park City Police and district officials thank the student who utilized the “see something, say something” protocol to report suspicious activity to officials.

The Park City Police were assisted by the Summit County Sheriff’s Office and Utah Highway Patrol.

Parents are asked to review the PCSD Emergency Procedures with their students tonight (see below)