Board Meeting Summary | Oct. 16, 2018

Oath of Office

Dr. Jill Gildea was officially sworn in as Superintendent of Schools by Business Administrator Todd Hauber.

Education Master Plan

Chris Guarino with NV5, who represents the district in the education master planning process, provided the board with updates and upcoming events . The process, called “The Future of Learning,” will focus on transparency, communications, and engaging the public in a two-way process.

Monday, Oct. 29, is the Community Engagement Open House at the Richins Building Auditorium with two sessions planned at  5:30 and 6:30 p.m. The community is invited to attend so they can be introduced to the process and provide input on what they think learning will look like in the coming years.

Tuesday, Oct. 30, is The Future of Learning Summit. The district has invited educators, specific community members, and the Steering Committee to take part in an all-day Summit to look at how instruction will determine the district’s educational planning for the future.

Support Staff Discussion

Board members expressed interest in additional information related to part-time staff. McPolin Elementary Principal Bob Edmiston said that longevity in a position ultimately benefits the students. He said offering full-time employment with benefits is a powerful incentive and will provide higher quality candidates for openings. Business Administrator Todd Hauber asked the board to look at the hours support staff are needed in schools and what service level is needed, and if it is sustainable.

Enrollment Report

The official Oct. 1 enrollment count is 4,780 students  — a decrease of 37 students compared to last year. The district had fewer kindergarten and first-grade students  come into the system than projected. Open enrollment was closed at all schools this year which had an impact districtwide.

School Enrollments: 

–Jeremy Ranch Elementary: 546  (+7)

–McPolin Elementary: 380 (-27)

–Parley’s Park Elementary: 522 (-33)

–Trailside Elementary: 461 (-38)

–Ecker Hill Middle: 805 (+31)

–Treasure Mountain Junior High: 813 (-1)

–Park City High: 1,253 (+24)

PCSD Launches ‘The Future of Learning’ Education Master Plan

Park City School District is collaborating with the collective community during the 2018-19 school year asking what they want learning to look like in the coming years. The nine-month project will ultimately produce a community-based education vision and a proposed system to deliver on that vision.

“The Future of Learning” will be the roadmap to the future for the school district,” said Superintendent Jill Gildea. “We will be asking educators, students, parents, and community members what they want learning to look like in the coming years and how that will be implemented in our District.”

Superintendent Gildea said previous master planning for the district was designed to address specific building needs. But this process focuses on how today’s students learn and how the environment and teaching methods can best support that – both now and in the future.

GSBS, a consulting firm in Salt Lake City, is assisting the district with this planning. The four-step process will include:

– Identify the community’s vision;

– Create guiding principles and education specifications;

– Analyze existing facilities as they relate to the principles, and;

– Provide final recommendations for implementation.

Community Steering Committee Created

Earlier this summer the district invited community members to volunteer for its education master planning Steering Committee. This committee will ensure that all groups have a voice and the opportunity to be involved in this long-term educational planning. The Steering Committee held its first meeting in September.

Community Engagement Open House

The community will have its first opportunity to engage with the team and the process during an evening open house on Monday, Oct. 29, at the Summit County Sheldon Richins Building Auditorium. Sessions will be held at 5:30 and 6:30 p.m.

The Future of Learning Summit

The following day, Oct. 30, the district has invited teachers, community members, students and the Steering Committee to attend a day-long “The Future of Learning Summit” held at the District Office from 9 a.m. to 3 p.m. The event will be recorded and posted to the District’s website under “The Future of Learning” tab.

Workshops

Over the next six months, the consultant team will host six additional “mini” workshops with various segments of the community to generate educator and community input into the educational specifications surrounding pedagogy, curriculum, assessment, learning spaces, and student learning experience.

Additionally, there will two more open houses (December and April) that will seek the community’s feedback on the progress made at the summit and workshops. The community will also be asked for input through a series of online surveys.

Final Recommendations

Once the education specifications have been created, the consulting team will evaluate existing facilities for alignment and the ability to deliver the education specifications. Final recommendations, including education specifications, potential facility needs, and funding will be presented to the Board of Education in May 2019.

Learn More

For more detailed information visit The Future of Learning section on the district’s website.

Board Clarifies Future Bonding

In an effort to ensure accurate information is shared with the community, Park City School District is clarifying information pertaining to future bonding.

PCSD, like all municipal entities, is likely to seek public funds in the future but it has no specific plans to bond at this time. The district just started its master planning process to determine the educational specifications for our schools for the next 10 years. This process is focused on the future of learning.

The public portion of master planning will kickoff Oct. 29 with an Open House with master plan recommendations submitted to the Board of Education in May 2019.

The district welcomes community input on the master planning process and will be transparent throughout the entire process.

Board Meeting Summary | Sept. 18, 2018

Superintendent Report

Superintendent Jill Gildea said that the district had a successful launch of the new school year. She noted the Park City Education Foundation, Park City Municipal, and other community partners are developing strategic initiatives this year, which will assist the board. Teachers and the community will be involved in the master planning process this year, including an upcoming Future of Learning Summit. She said students’ voices will also be important since they are the end user.

Student Report

Student board member Steven Mitchell said Park City High students are being surveyed on various topics to make sure their voices are heard before student events and activities are planned.

Summer Projects

Todd Hansen, director of Building and Grounds, presented an overview of the completed summer projects throughout the district. A full list of projects is available hereBusiness Administrator Todd Hauber told the board the district is replacing two buses with propane buses and a propane fueling station is currently being installed.

Board Priorities

The Board reviewed information from its recent Retreat and is working on establishing tasks related to its 2018-19 priorities, which focus on academic excellence, student experience, organization, staff and board performance, operation and legal effectiveness, and future development.

K-3 Early Literacy Plan Approved

The board approved the district’s K-3 Early Literacy Plan, as required by legislation to receive state funding. Interim Associate Superintendent of Teaching and Learning Traci Evans and Elementary Curriculum Specialist Julie Hastings said the district will do the following this school year:

– Continue using a task force model to support embedded monthly professional development at each school focused on early literacy for K-3 teachers.

– Continue Wilson Fundations professional learning, including beginning of the year training for third-grade teachers and providing coaching support.

– Roll out third grade Wilson Fundations materials and replenish consumables in K-2 grades.

– DIBELS training to amplify K-3

– Train teachers and interventionists on administering and interpreting the results of Kilpatrick’s PAST

–  Purchase additional iReady licenses needed in K-3 (early intervention literacy software)

Goals for the 2018-19 school year include:

–Kindergarten: increase the percentage of kindergarten students reaching proficiency on the DIBELS composite by 11%

–Grade 1: Move 29% of the students who score Below/Well Below benchmark at the beginning of the year to At/Above benchmark by end of the year.

–Grade 2: Move 22% of the students who score Below/Well Below benchmark at the beginning of the year to At/Above benchmark by end of the year.

–Grade 3: Move 34% of the students who score Below/Well Below benchmark at the beginning of the year to At/Above benchmark by end of the year.

Board President Andrew Caplan said there is a wide spectrum of academic success in the community. He believes the literacy plan is a good plan for the majority of students, but the district needs to go above and beyond the state requirements to meet the needs of all students.

Board member Petra Butler said equity and access is one of the board’s top priorities and the board is willing to provide the necessary resources to build a strong literacy foundation for reading in grades K-3.

Board Meeting Summary | Aug. 21, 2018

Superintendent Report 

Superintendent Jill Gildea provided the board with a working draft of her transition and entry plan. The plan aligns with the district’s Strategic Plan, including fiscal responsibility, and operation success. She emphasized that listening, learning, and building critical internal and external relationships are key elements for foundational knowledge about the district’s strengths, challenges, and opportunities. Dr. Gildea’s plan maintains the district’s student-centered and future-focused initiatives.

Policy 7070 — Leave for Maternity & Paternity

The board discussed the Leave for Maternity and Paternity policy. Park City is the only school district in Utah that offers this paid leave for employees. The board directed the administration to implement the policy with the same standards applied to the federal Family and Medical Leave Act. The board felt this was the most equitable way to implement the policy. The board encouraged staff using this benefit to focus on their family time and not worry about any aspects of their work.

State Road 248 Tunnel

Park City Municipal transportation officials informed the board about the proposed SR 248 tunnel on Kearns Boulevard that will provide access to Park City High. The board approved a Memorandum of Understanding; a Storm, Pedestrian Access, and Maintenance Easement; a Construction Easement; and a Sewer Easement. City officials thanked the board and said the easements and land contribution represent a significant commitment from the school district for this project.

Master Planner Contract Awarded

The Board awarded its master planning contract to GSBS Architects of Salt Lake City. The firm has an extensive background in urban design and planning. The district master planning process develops a long-term educational vision for the district and its schools. The Master Planning Steering Committee will meet for the first time Sept. 4.

Board Comments

–Member Petra Butler noted several community events addressing mental health and safety issues. She thanked Connect Summit County for adding a mental health treatment locator to its website. She said this is something the community has never had, and it will be a tremendous resource. She also asked the administration to provide the board with a list of all employees and positions below 1.0 FTE. In an effort to retain employees, she would like to see more full-time employment offered in the district instead of so many part-time positions.

–Member Anne Peters attended the master planning executive committee kick-off meeting with GSBS. She looks forward to the first steering committee meeting in a few weeks.

Board Meeting Summary | Aug. 14, 2018

Public Comment on Tax Increase

Five community members addressed the Board of Education at the district’s Truth-in-Taxation hearing on Tuesday, Aug. 14.

–Mark Parker, representing PCEA, said by increasing teacher salaries during the last negotiations, the Board moved closer to the district’s goal to attract and retain the highest quality teachers in Utah and across the nation. The association supports the board’s decision to increase taxes, and create a sustainable budget for the next five to 10 years. PCEA also expressed concern that new teachers can’t afford to live in Park City and worry about the distances teachers have to travel to teach in the district. He thanked the board and the community for their support of teachers and support staff.

–Jim Tedford supports a quality education for students, but he questioned the need for three new secondary assistant principals and the new deputy superintendent position. He asked the board to spend tax dollars wisely.

–Steve Swanson provided the board with the district’s financial and staffing comparisons from the past eight years. He is concerned student growth has been relatively flat while the addition of new employees has significantly increased. He asked the board to be more disciplined in their expenditures and ask if the spending is responsible and sustainable.

–Steve Joyce said he reviewed the budget and was concerned that FTE—the count of full-time employees—has increased by 16 percent in the last few years while student enrollment has grown by less than two percent. As a member of the City Council, he said he is asking the same questions of the city.

–Kathy Apostolakos said she has watched the district for a long time, both as a parent and as a school volunteer. She said if the district office is so large it has outgrown its building and has to add a portable, then it has grown too much. She said it is hard to see how adding additional personnel ultimately supports students.

Board Comments

–President Andrew Caplan said the board looks at the budget on a multi-year basis (five to seven years down the road) and has developed long-term plans on the capital side such as future land purchases. President Caplan said the board’s role is to represent the interests of its constituents. He reminded those in attendance that expectations for services in the school district have significantly changed in the past 10 years. Educators and staff are dealing with societal issues that did not exist a decade ago. He said the community has asked for increased services for those who are teaching and working with students every day — interventionists, aides, mental health professionals, social workers, and counselors.

–Petra Butler reiterated the district’s need to show the impact these new positions have on students.

Tax Rates Approved

The board approved the proposed tax increase.

Policies Approved

The board approved these policies:

Policy 7070—Leave for Maternity and Paternity: The board added an amendment stating new employees will have a one-year waiting period based on their one-year work cycle, pending legal review.

Policy 7165—Education Evaluation Program

Policy 11103—Visitor Access (new policy): The board amended this policy to delete language about specific procedures related to school events held during the day. Superintendent Jill Gildea will work with principals to determine the most secure and efficient way to handle visitor check-in during daytime school activities that parents attend.

Safety Update

Superintendent Gildea provided the board with an update on safety projects underway throughout the district. The fencing and vestibules at all elementary schools will be complete by the first day of school. Bids for vestibules and classroom wiring and door locks at secondary schools are due Aug. 21.

Board Meeting Summary

July 3, 2018 | Special Regular Session

Budget Hearing

Following public comment, the board unanimously ratified the FY18 revised budget and the FY19 preliminary budget, and approved the 2018 property tax rates. The FY19 preliminary budget can be viewed here

Public Comment

Beverly Harrison, a retired speech pathologist and special education teacher, expressed concern about the board providing housing for the new superintendent.

Board President Andrew Caplan said mountain resort communities and other affluent cities around the country purchase a home for their superintendents. Legally, the Board cannot require the superintendent to live in Park City but it can offer housing within the district. Caplan also said the community has told the board it wants the superintendent to live in Park City and be part of the community.

Consent Agenda

The board approved the consent agenda items, including new hires. Board member Petra Butler said her review showed several part-time classified positions listed. She told the board it would be beneficial to offer full-time positions with a benefits package. Caplan said the board can instruct the Administration to research what other districts are doing. Butler said the district currently has about a 10 percent turnover rate, and she would like to see the district do all it can to retain employees and let them know they are valued. 

Truth-in-Taxation Hearing

The board’s next meeting is Aug. 14 — a  Truth-in-Taxation Hearing at 6 p.m. at the District Office.

PCSD Hires Additional Secondary Assistant Principals

Park City School District Interim Superintendent David Gomez has announced the addition of four new secondary assistant principals for the 2018-19 school year.

By adding an additional assistant principal at each secondary school, Superintendent Gomez said it will bring the ratio of administrators to students more in line with the Utah ratio. Principals have also said they need additional administrators in their buildings to help with licensed evaluations, assist with UHSAA and club sports, school clubs, student supervision, safety, student wellness, discipline, evening and weekend activities, increase in 504s, and parent communication.

–Jamie Weekes, currently an assistant principal at Ecker Hill Middle, appointed assistant principal at Park City High

–Melissa Tschabrun, currently an instructional coach at Treasure Mountain Junior High, appointed assistant principal at TMJH

–Claustina Mahon-Reynolds, currently Educational Equity Supervisor for Salt Lake City School District, appointed assistant principal at Ecker Hill Middle

–Tracy Fike, currently Interim Principal at Parley’s Park Elementary, appointed assistant principal at Ecker Hill Middle (one-year appointment)

Jamie Weekes

Jamie Weekes

Weekes has been teaching for the past 15 years at middle school, high school, and summer school levels. She has worked as a math interventionist for eight years in both middle school and high school. Weekes has taught at Park City High for six years.

Melissa Tschabrun

Melissa Tschabrun

Tschabrun started her career in education 14 years ago in Vermont where she was a math teacher, alpine ski coach, and soccer coach. She has taught middle school math at a charter school, and taught high school math and served as the department chair at a private school in Salt Lake City. She came to PCSD two years ago as a math teacher at TMJH. She spent half her time this past school year as an instructional coach at the school.

Claustina Mahon-Reynolds

Claustina Mahon-Reynolds

Originally from Westchester County, New York, Mahon-Reynolds is starting her 19th year in education. Her educational experience includes teaching (K-12), coaching (K-6), middle school administrator, higher education instructor, and staff developer. She is currently completing her doctoral studies at the University of Utah in the Educational Leadership and Policy Department. She has lived in Utah for 13 years.

Tracy Fike

Tracy Fike

Fike has been the Instructional Technology Coach at Parley’s since 2016 and has been an administrative intern at Parley’s Park, Ecker Hill Middle, and Park City High. From 2013-16 she was a reading intervention teacher at Ecker Hill Middle.

Board Meeting Summary

June 21, 2018 | Special Regular Session

Budget Hearing

The board approved the FY18 Revised Budget and the FY19 Preliminary Budget by a vote of 4-1. Board member Petra Butler dissented. The board unanimously approved the preliminary property tax rates.

Ecker Tunnel 

Derrick Radke, Public Works Director for Summit County, reviewed the Park-and-Ride lot under construction on Kilby Road. The board granted easements for a tunnel that will connect the school to the Park-and-Ride. The county assured the board it will install high-resolution cameras in the lot for heightened security and will provide a camera feed from the tunnel to the school. Radke said the Summit County Sheriff’s Office has agreed to patrol the area on a regular basis and will assist with increased traffic the first few days of the school year. Board member Petra Butler asked if the county was concerned about the additional traffic on Kilby Road. Radke said road improvements will help with the anticipated capacity. He said many Park-and-Ride users will not increase traffic during school hours. Radke anticipates the tunnel will complete before the 2018-19 school year starts.

Board Selects SR 248 Tunnel Design Option

The Board selected Option 1A for  Park City’s proposed pedestrian and bike tunnel planned under SR 248. The proposed tunnel is in front of Park City High and LDS Seminary. It will replace the existing signalized crosswalk. The tunnel will provide for a higher level of safety and connectivity for students as well as the community at-large, and will improve the overall delay and vehicle congestion on Kearns Boulevard.

Policies for Posting

– Policy 7070: Maternity and Paternity Leave

– Policy 7165: Educator Evaluation

– Policy 11103: Visitor Access

Policies Approved

– Policy 7085: Employing Licensed Staff

– Policy 7110: Resignations

Board Meeting Summary

June 19, 2018 | Regular Session

Consent Items

There was not a quorum of board members present at the meeting so  consent items could not be approved. The board is holding a Special Regular Session on Thursday, June 22, at 6 p.m. to approve consent items, review policies for posting and approval, and vote on the FY18 Revised Budget and the FY19 Preliminary Budget.

Student Report

School board student representative Steven Mitchell said he plans to poll students this fall on topics the board is discussing so he can accurately reflect student opinions.

Communications Report

Communications Director Melinda Colton reported PCSD Chat will be used this summer to keep Summer School parents updated. She said traffic on the district’s social media channels continues to increase and she is posting frequently throughout the summer months. Facebook followers increased by 37 percent last month and page views increased by 49 percent. Colton is participating in a virtual Social Media Camp next week to stay current in the latest education trends around using social media as a key communications tool.

Superintendent Report

Interim Superintendent David Gomez thanked Colton for providing clear communications on some of the sensitive issues that recently occurred. He reported that he talks with incoming Superintendent Jill Gildea weekly and should know her timeline for arriving in Park City in the coming weeks. Superintendent Gomez also reported the district had a large pool of candidates for the new secondary assistant principal positions, which included a 50/50 mix of internal and external candidates.

Proposed SR 248 Tunnel

Julia Collins, Senior Transportation Planner for Park City, and Rob Sunderlage, an associate with Horrocks Engineers, reviewed three design options for a proposed pedestrian and bike tunnel planned under SR 248. The proposed tunnel will be in front of Park City High and LDS Seminary. It will replace the existing signalized crosswalk. Collins said the tunnel will provide for a higher level of safety and connectivity for students as well as the community at-large, and will improve the overall delay and vehicle congestion on Kearns Boulevard. She aid the city has conducted a SR2 48 corridor improvement study, gathered community input, collaborated with UDOT, the LDS Seminary, and area residents, completed traffic analysis, and continues ongoing discussions with the school district.

Board Vice President JJ Ehlers said she will poll the board this week to determine their preferred option. Ehlers also asked the city to look into the feasibility of adding electric charging stations during the construction process of the tunnel.

City officials will meet with the board again in August to request easements and review the memo of understanding. Park City plans to finalize the design this summer, with construction commencing in Spring 2019.

Public Comment

–Micaela Carriel, a social studies teacher at Park City High and the women’s soccer coach, expressed appreciation to the board for adding 30 paid days to its maternity leave. She said it makes her feel valued as an educator. She asked the board to review the wording so teachers who are expecting during Summer or Winter Recess can take their maternity leave from their contracted days.

–Melissa Perry, a math teacher at Park City High, thanked the board for its consideration of offering 30 paid days to the district’s maternity leave for mothers and fathers. She said it will help reduce the financial burden on teachers.

Budget Hearing

The board will meet Thursday, June 21, to vote on the FY18 Revised Budget, and the FY19 Preliminary Budget.

Budget Hearing Public Comment  

Jim Tedford, a retired teacher and community member, said given the city and county tax increases, he has concerns about the budget and proposed tax increase from the school district. He questioned why the board is hiring three more assistant principals at its secondary schools. He also expressed concern about the salary and benefits the board is paying the new Superintendent.