Board Meeting Summary | Jan. 22, 2019

Board Member Appointed

The Board of Education appointed Wendy Crossland to fill the District 3 vacancy left by Petra Butler. Crossland is a middle school humanities teacher and Advancement Associate for Community Outreach for the Park City Day School. She will take the Oath of Office on Feb. 26. See full press release here.

Superintendent Report

Superintendent Jill Gildea expressed appreciation to board members for attending the Utah School Boards Association meetings in December and the USBA state conference earlier this month. She also recognized the board for receiving USBA’s designation as a Master Board.

Park City High ELA Program Proposal

Park City High Principal Roger Arbabi and faculty members presented an English Language Arts program that rearranges course offerings instead of creating new ones. Beginning next year, once sophomore students have completed a semester of the required Sophomore Academy, they will have the option of taking semester ELA classes of their choice. This program will maximize student choice and allow students to choose the classes that are of interested to them. ELA classes will fall into three categories: Academic Literacy, Literacy of Citizenship, and Literacy of Enrichment. The State Office of Education has reviewed the program and commended the high school for its plan.

Lacrosse to be Sanctioned UHSAA Sport

Boys and girls lacrosse will become a sanctioned sport next school year by the Utah High Activities Association. Athletic Director Jamie Sheetz estimates it will cost $105,000 to start the program started at Park City High (i.e., coaching stipends, equipment, officiating, travel, etc.). Lacrosse, which will be a Spring sport, will play 16 games with four playoff games.

PCEF Teacher Grants Report

The Park City Education Foundation awarded 31 grants to classroom teachers this year totaling $89,614. Grant requests included general themes of dual-language immersion, special education, Makerspaces, and capital expenditures, including flexible seating. The board expressed appreciation to donors and the Park City Education Foundation.

2019-20 Calendar Approved

The board approved the 2019-20 calendar. Classes begin two days earlier on Aug. 20, and end on June 2. The calendar includes one fewer day for Fall Recess, the semester ending prior to Winter Recess, and a full two-week Winter Recess. The district will plan the 2020-21 and 2021-22 calendars by the end of the school year. Moving forward the board will adopt calendars three years at a time.

Policies for Posting

– Policy 2005: Board of Education Power and Duties

– Policy 2015: Advisory Committees

– Policy 2025: Electronic Board Meetings

– Policy 2030: Board Policy Development

– Policy 2045: Board Member Compensation

– Policy 7061: Shared Leave

New Board Member Appointed for District 3

Wendy Crossland
Wendy Crossland

The Park City School District Board of Education has appointed Wendy Crossland as the new board member for District 3. She replaces Petra Butler who stepped down Dec. 31.

Crossland is a middle school humanities teacher at the Park City Day School and also serves as Advancement Associate for Community Outreach at the school. Proficient in Spanish, she lived in Bogotá, Colombia, for seven years where she taught English and social studies. Crossland is also co-founder and co-race director of TedDriven, an organization that raises money for cancer research.

She holds bachelor and a masters degrees, and earned a juris doctorate at Seattle University School of Law.

“It is such an honor to join the Park City School District Board,” says Crossland. “I look forward to supporting Dr. [Jill] Gildea and working with this dedicated Board committed to ensuring that all students receive a safe, equitable and inspired learning opportunity in Park City School District. I am excited and grateful to have the chance to work really hard on behalf of the critical and important mission of the district.”

Crossland will take the Oath of Office during the next Board of Education meeting on Feb. 26.



Board Meeting Summary | Dec. 18, 2018

Board Member Recognition

The board recognized Vice President JJ Ehlers for her four years of service and Petra Butler for her two years of service.

Superintendent Report

At the request of the board, Superintendent Jill Gildea is working on leadership transition and the district’s organization structure. Working within current budgetary parameters, as well as full-time equivalents, she will make recommendations as part of budget development process. The district will use a search firm to help identify qualified finalists for Cabinet-level positions.

Education Master Plan Update

Chris Guarino with NV5, the district’s owner representative for master planning, updated the board on the work of the Steering Committee, Learning Leaders Forums, and the next online community survey.  Ongoing updates are posted on the The Future of Learning website. The current community survey is available here.

Calendar Committee Update

Trailside Elementary Principal Carolyn Synan, a member of the district calendar committee, presented the final two 2019-20 calendar options. A survey of district employees overwhelmingly (73%) selected the Option B calendar because it allows for a longer Winter Break. The board will adopt a 2019-20 calendar at its January meeting and will consider the committee’s Option B at that time.

Student Fees

Business Administrator Todd Hauber reviewed the work being done on defining academic fees by a State Board of Education task force. The board will need to look at fees related to special academic projects and programs and establish maximums per fee and an aggregate maximum for total participation; which includes extracurricular fees related to travel, lodging, food, etc. The fee schedule has to be adopted by April 1, so the board will be discussing this issue in the coming months and allow time for public comments.

Policies Adopted

– Policy 3000: Shared Decision Making

– Policy 5010: Inventory Control and Use of Equipment

– Policy 5025: Student Transportation for School or District Activities

– Policy 7031: Social Media (new)

– Policy 7160: Orderly Termination

– Policy 9025: Student Wellness

Policy Retired

– Policy 5005: Building Access

Public Comment

– Parent Shannon Schemmer commended the board on the district calendar options and offered suggestions for future calendars. She also commented on the proposed wellness policy and said she is hesitant to ban options and choices for older students and believes they are capable of making their own choices when it comes to healthy foods.

– Parent Christie Worthington said the wellness policy does not allow for students to have choices. While she feels the policy has good intent, she said it is too restrictive.

– Parent Laurel Bartmess said the district calendar has too many breaks and she prefers a longer year. She also said, referring to the wellness policy, that food should not be used as an extrinsic reward.

– Janae Ridge, executive director for EATS Park City reiterated research and recommendations with input from community members. EATS hopes the district will shift the culture and eliminate food rewards.

Parent Kelly Manning believes parents, teachers, and administrators should advocate for students’ health and nutrition needs. She asked the board to consider the elimination of food rewards as a recommendation not policy.

– Teacher Melissa Bott shared examples of why it is important to allow food in classes. She said it helps teachers be creative in their teaching and learning experiences.

– R.J. Owen, Child Nutrition Services Director, asked the board to respect the work of the committee who revised the wellness policy and vote on the policy as it was originally presented. Owen suggested the wellness committee review the comments from the community that surfaced during the policy posting time period.

Board Seeks Input on Student Wellness Policy

The Park City Board of Education is updating its students wellness policy and is asking the community, parents, students, and educators for feedback.

The district is committed to providing a school environment that enhances learning and development of lifelong wellness practices. It recognizes the relationship between adequate nutrition, physical activity and academic achievement.

The policy, which can be viewed here, outlines the district’s nutrition programs and promotion, nutrition guidelines for all foods available on campus during the school day, and nutrition education.

The wellness policy is posted for its required 20 days during which time the district accepts public comment. Feedback can be sent to Lorie Pearce, lpearce@pcschools.us prior to Dec. 17. The board anticipates adopting the policy at its Dec. 18 regular session.

Applications Accepted for District 3 Board Member Vacancy

The Park City School District Board of Education is now accepting applications to fill the District 3 board member vacancy. Board member Petra Butler is resigning from the board, effective Dec. 31.

The board, which will appoint someone to fill the vacancy, will accept applications until Jan. 7 at 6 p.m. The individual selected will serve the remainder of Butler’s term which ends December 31, 2020.

Applications can be emailed to President Caplan at acaplan@pcschools.us.  Interviews will be conducted during the Jan. 15 board meeting which begins at 4 p.m. The application and additional information can be found here.

Board member Butler represents the board on the Chamber of Commerce, Comprehensive Guidance Committee, Summit County Wellness Alliance, Latino Advocacy Committee, and the Park City Education Association. “Petra was an integral part in developing the district’s Strategic Plan, selecting our new Superintendent, and advocating for improving the safety and security in our schools. She has always had the best interests of our students and employees at the center of all she does. Her experience and knowledge will be greatly missed,” Caplan said.

Board Meeting Summary | Nov. 20, 2018

Petra Butler Resigns from Board

Board President Andrew Caplan announced the resignation of District 3 board member Petra Butler, effective Dec. 31, 2018. Butler represents the board on the Chamber of Commerce, Comprehensive Guidance Committee, Summit County Wellness Alliance, Latino Advocacy Committee, and the Park City Education Association. “Petra was an integral part in developing the district’s Strategic Plan, selecting our new Superintendent, and advocating for improving the safety and security in our schools. She has always had the best interests of our students and employees at the center of all she does. Her experience and knowledge will be greatly missed,” Caplan said.

The board will accept applications to fill the District 3 vacancy until Jan. 7, 2019, at 6 p.m. Applications can be emailed to President Caplan at acaplan@pcschools.us.  Interviews will be conducted during the Jan. 14, 2019, board meeting which begins at 4 p.m. The application and additional information can be found here.

PCEA Report

PCEA submitted written comments to the board welcoming Kara Hendrickson, the new board member elected to fill JJ Ehlers’ seat in District 4. PCEA also applauded the district’s efforts to eliminate class rank at the high school, convene an assessment committee, and include educator voices in the education master planning process. The association also reported that safety is still a concern at the high school, and that it is disappointed with Question 1 not passing during the election.

Board Member Reports

– President Caplan expressed appreciation to the community for its generous support of school programs and students during the recent Live PC Give PC event. This year, the event raised the highest amount every given to schools.

– Vice President JJ Ehlers thanked the Superintendent for her recent presentation to the Sunrise Rotary members.

Superintendent Report

Superintendent Jill Gildea reviewed the history and framework for implementation of standards-based learning (SBL). SBL is a method of providing feedback that is purely academic in nature and a more accurate reflection of what the student actually knows and can do. This allows teachers to identify better what support students need to reach their potential. SBL is currently used at Ecker Hill Middle and report cards reflect the philosophy. More than half of Treasure Mountain Junior High teachers are using an SBL scale to assess learning. Individual teachers and department at Park City High are also using SBL scales, and elementary schools are exploring the use of SBL. The district is creating a task force to define what reporting looks like in all schools (K-12). The district will also provide SBL training for school teams and is assisting schools, as needed.

Education Master Plan Update

Christine Richman, GSBS consultant, updated the board about the education master plan Community Open House and Future of Learning Summit. She said the Open House was well attended with many people who have not been involved in previous master planning activities. The all-day Summit resulted in a draft of guiding principles for education in PCSD. She said once the Steering Committee has an understanding and consensus about the education approach of the district, then it can begin to look at aligning facilities with that educational blueprint.

Board Approves Open Enrollment at McPolin Elementary

For the 2019-20 school year, the board approved closing schools to open enrollment, with the exception of McPolin Elementary. Students living outside district boundaries will only be eligible to enroll at McPolin. Parents are reminded that McPolin is an all Spanish dual-immersion school.

Board Goals

The board approved goals in the areas of communication, governance, education master planning, analysis, organization, and safety. The board will provide updates on three of the goals each month.

Audit Report

Park City School District accepted the audit report from Squire & Company, who issued an unmodified opinion in accordance with accounting principles generally accepted in the U.S. An unmodified opinion means the district’s independent auditing firm expressed an opinion that financial statements are in accordance with applicable state and federal financial reporting frameworks.

Policies for Posting

– Policy 3000: Shared Decision Making

– Policy 5010: Inventory Control and Use of Equipment

– Policy 5025: Student Transportation for School or District Activities

– Policy 7031: Social Media (new policy)

– Policy 7160: Orderly Termination

– Policy 9025: Student Wellness (board amended to include “schools may only use non-food based rewards for student behavior, achievement, and celebrations.”)

Patron Comments

Case Schemmer, an eighth-grade student at Treasure Mountain Junior High, spoke on his personal experience with standards-based grading scales.

Board Meeting Summary | Oct. 16, 2018

Oath of Office

Dr. Jill Gildea was officially sworn in as Superintendent of Schools by Business Administrator Todd Hauber.

Education Master Plan

Chris Guarino with NV5, who represents the district in the education master planning process, provided the board with updates and upcoming events . The process, called “The Future of Learning,” will focus on transparency, communications, and engaging the public in a two-way process.

Monday, Oct. 29, is the Community Engagement Open House at the Richins Building Auditorium with two sessions planned at  5:30 and 6:30 p.m. The community is invited to attend so they can be introduced to the process and provide input on what they think learning will look like in the coming years.

Tuesday, Oct. 30, is The Future of Learning Summit. The district has invited educators, specific community members, and the Steering Committee to take part in an all-day Summit to look at how instruction will determine the district’s educational planning for the future.

Support Staff Discussion

Board members expressed interest in additional information related to part-time staff. McPolin Elementary Principal Bob Edmiston said that longevity in a position ultimately benefits the students. He said offering full-time employment with benefits is a powerful incentive and will provide higher quality candidates for openings. Business Administrator Todd Hauber asked the board to look at the hours support staff are needed in schools and what service level is needed, and if it is sustainable.

Enrollment Report

The official Oct. 1 enrollment count is 4,780 students  — a decrease of 37 students compared to last year. The district had fewer kindergarten and first-grade students  come into the system than projected. Open enrollment was closed at all schools this year which had an impact districtwide.

School Enrollments: 

–Jeremy Ranch Elementary: 546  (+7)

–McPolin Elementary: 380 (-27)

–Parley’s Park Elementary: 522 (-33)

–Trailside Elementary: 461 (-38)

–Ecker Hill Middle: 805 (+31)

–Treasure Mountain Junior High: 813 (-1)

–Park City High: 1,253 (+24)

PCSD Launches ‘The Future of Learning’ Education Master Plan

Park City School District is collaborating with the collective community during the 2018-19 school year asking what they want learning to look like in the coming years. The nine-month project will ultimately produce a community-based education vision and a proposed system to deliver on that vision.

“The Future of Learning” will be the roadmap to the future for the school district,” said Superintendent Jill Gildea. “We will be asking educators, students, parents, and community members what they want learning to look like in the coming years and how that will be implemented in our District.”

Superintendent Gildea said previous master planning for the district was designed to address specific building needs. But this process focuses on how today’s students learn and how the environment and teaching methods can best support that – both now and in the future.

GSBS, a consulting firm in Salt Lake City, is assisting the district with this planning. The four-step process will include:

– Identify the community’s vision;

– Create guiding principles and education specifications;

– Analyze existing facilities as they relate to the principles, and;

– Provide final recommendations for implementation.

Community Steering Committee Created

Earlier this summer the district invited community members to volunteer for its education master planning Steering Committee. This committee will ensure that all groups have a voice and the opportunity to be involved in this long-term educational planning. The Steering Committee held its first meeting in September.

Community Engagement Open House

The community will have its first opportunity to engage with the team and the process during an evening open house on Monday, Oct. 29, at the Summit County Sheldon Richins Building Auditorium. Sessions will be held at 5:30 and 6:30 p.m.

The Future of Learning Summit

The following day, Oct. 30, the district has invited teachers, community members, students and the Steering Committee to attend a day-long “The Future of Learning Summit” held at the District Office from 9 a.m. to 3 p.m. The event will be recorded and posted to the District’s website under “The Future of Learning” tab.

Workshops

Over the next six months, the consultant team will host six additional “mini” workshops with various segments of the community to generate educator and community input into the educational specifications surrounding pedagogy, curriculum, assessment, learning spaces, and student learning experience.

Additionally, there will two more open houses (December and April) that will seek the community’s feedback on the progress made at the summit and workshops. The community will also be asked for input through a series of online surveys.

Final Recommendations

Once the education specifications have been created, the consulting team will evaluate existing facilities for alignment and the ability to deliver the education specifications. Final recommendations, including education specifications, potential facility needs, and funding will be presented to the Board of Education in May 2019.

Learn More

For more detailed information visit The Future of Learning section on the district’s website.

Board Clarifies Future Bonding

In an effort to ensure accurate information is shared with the community, Park City School District is clarifying information pertaining to future bonding.

PCSD, like all municipal entities, is likely to seek public funds in the future but it has no specific plans to bond at this time. The district just started its master planning process to determine the educational specifications for our schools for the next 10 years. This process is focused on the future of learning.

The public portion of master planning will kickoff Oct. 29 with an Open House with master plan recommendations submitted to the Board of Education in May 2019.

The district welcomes community input on the master planning process and will be transparent throughout the entire process.

Board Meeting Summary | Sept. 18, 2018

Superintendent Report

Superintendent Jill Gildea said that the district had a successful launch of the new school year. She noted the Park City Education Foundation, Park City Municipal, and other community partners are developing strategic initiatives this year, which will assist the board. Teachers and the community will be involved in the master planning process this year, including an upcoming Future of Learning Summit. She said students’ voices will also be important since they are the end user.

Student Report

Student board member Steven Mitchell said Park City High students are being surveyed on various topics to make sure their voices are heard before student events and activities are planned.

Summer Projects

Todd Hansen, director of Building and Grounds, presented an overview of the completed summer projects throughout the district. A full list of projects is available hereBusiness Administrator Todd Hauber told the board the district is replacing two buses with propane buses and a propane fueling station is currently being installed.

Board Priorities

The Board reviewed information from its recent Retreat and is working on establishing tasks related to its 2018-19 priorities, which focus on academic excellence, student experience, organization, staff and board performance, operation and legal effectiveness, and future development.

K-3 Early Literacy Plan Approved

The board approved the district’s K-3 Early Literacy Plan, as required by legislation to receive state funding. Interim Associate Superintendent of Teaching and Learning Traci Evans and Elementary Curriculum Specialist Julie Hastings said the district will do the following this school year:

– Continue using a task force model to support embedded monthly professional development at each school focused on early literacy for K-3 teachers.

– Continue Wilson Fundations professional learning, including beginning of the year training for third-grade teachers and providing coaching support.

– Roll out third grade Wilson Fundations materials and replenish consumables in K-2 grades.

– DIBELS training to amplify K-3

– Train teachers and interventionists on administering and interpreting the results of Kilpatrick’s PAST

–  Purchase additional iReady licenses needed in K-3 (early intervention literacy software)

Goals for the 2018-19 school year include:

–Kindergarten: increase the percentage of kindergarten students reaching proficiency on the DIBELS composite by 11%

–Grade 1: Move 29% of the students who score Below/Well Below benchmark at the beginning of the year to At/Above benchmark by end of the year.

–Grade 2: Move 22% of the students who score Below/Well Below benchmark at the beginning of the year to At/Above benchmark by end of the year.

–Grade 3: Move 34% of the students who score Below/Well Below benchmark at the beginning of the year to At/Above benchmark by end of the year.

Board President Andrew Caplan said there is a wide spectrum of academic success in the community. He believes the literacy plan is a good plan for the majority of students, but the district needs to go above and beyond the state requirements to meet the needs of all students.

Board member Petra Butler said equity and access is one of the board’s top priorities and the board is willing to provide the necessary resources to build a strong literacy foundation for reading in grades K-3.